Michigan Volunteer River, Stream and Creek Cleanup Program

Grant reporting

All grantees must submit a final project report to the Great Lakes Commission within 30 days of completion of the stream cleanup activity. The final project report consists of:

• A narrative status report detailing the completion of each task, including what was attempted in the project, what worked, what did not, and any lessons learned including descriptions of specific river/stream/creek segments that were cleaned up as specified by the workplan.

• A financial status report documenting expenditures for the project. Be sure to send copies of invoices for project expenditures, including documentation for all match, with this report per your project contract letter. Template for financial status report

• All deliverables, including photo documentation of the event. Images must be identified with the following information: date, location and activity/event name. (Digital images are preferred, but not required. Also acceptable are loose photographs – not taped or glued down – with date, location and activity/event information written on back bottom edge of photographs.) Originals of any brochures, posters, fact sheets produced; copies of original press releases; and examples of any volunteer appreciation items produced (e.g. hats, t-shirt, buttons, etc.) should also be included.

• Submission of a release of claims statement (a standard form letter) at the end of the project. Template for release of claims statement

Final project reports shall be submitted to and approved by the GLC before reimbursement payments will be disbursed. The GLC reserves the right to request interim progress reports from any grant recipient. Failure to submit a final project report to the GLC in a timely fashion may result in contract cancellation and will require the return of any forward grant funds received initially.